(1) On the recommendation of the concerned office, the Civil Employees Record Office shall issue a letter of authority entitling a civil employee who gets pension to gratuity, pension, family pension and other facilities and subsistence obtainable by him or her on retirement from the service.
(2) Notwithstanding anything contained in Sub-rule (1), where a duplicate copy of a letter of authority once issued by the Civil Employees Record Office has to be issued by the reason that the pages of letter of authority have run out or it has been lost or where the name of person entitled to family pension has to be changed by the reason that the holder of pension letter or family pension letter has died, a new letter of authority shall be issued in accordance with Rules by the Funds and Accounts Controller Office of the district where the bank from which payment of pension was being received. The Funds and Accounts Controller Office shall give information of the issuance of such new letter of authority to the Civil Employees Record Office and the Kaushi Toshakhana.
(3) The Funds and Accounts Controller Office shall issue the letter of authority pursuant to Sub-section (2) on the basis of the following documents:
(a) Duplicate copy of the citizenship certificate,
(b) In the event of a need to change the name of a person entitled to family pension as a result of the death of the holder of letter of pension, the previous letter of authority, certificate of death registration and certification of relation, among others.
(4) If any civil employee has got payment of salary and allowance upon holding service for a period longer than that of his or her retirement, the letter of authority of pension shall be made only upon recovering the salary and allowance drawn by such an employees from the pension payable to him or her.